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Print Google Calendar with every event showing

Google Calendar’s own print squeezes busy days and hides details. Load your Google Calendar export here and print a month grid that shows every event, a week planner with descriptions, a page per day, an agenda list or a whole year.

Don’t have your file yet? How to export your Google Calendar → Only have a phone? →

1. Add your calendar

Where do I find my calendar’s link?
  1. On a computer, open Google Calendar › ⚙ › Settings.
  2. On the left, under “Settings for my calendars”, click your calendar.
  3. Scroll to “Integrate calendar” and copy “Secret address in iCal format”.
  4. Paste it above and click Load. Keep that address private: anyone who has it can see your calendar.

For calendar links that end in .ics, start with webcal://, or come from “Publish” or “Subscribe” options. Our server downloads the file and passes it straight to your browser; the link and the calendar are not stored or logged.

Or add an exported file

Drop the .zip from Google Calendar’s export, or one or more .ics files.

Your files are read in this browser only. Nothing is uploaded.

2. Choose how it prints

Layout
Design
Dates
Busy days
Show
More options
Text size
0
Filter events

To save a PDF, choose “Save as PDF” as the printer. Turn off the browser’s “Headers and footers” option for a cleaner page.

Preview

A month per page; busy days continue on a marked page.Example

Add a calendar file or try the sample to see your printout here.

Every layout is tested by printing it to PDF on Letter and A4 paper, so the preview is what you get. Your file stays in your browser.

How to print your Google Calendar here

  1. Fastest: paste your calendar’s link. In Google Calendar, open Settings, click your calendar under Settings for my calendars, and copy Secret address in iCal format (under Integrate calendar). Paste it in the box above and click Load. Keep that address private.
  2. Or export a file: gear icon › Settings › Import & export › Export, then drop the .zip above (no need to unzip). Use this to print several calendars at once. Step-by-step export guide.
  3. Pick a layout and dates, check the preview, then press Print or save as PDF.

Jump to a layout

  • Month view: Every event shown; busy days continue on a marked page.
  • Week view: Hours down the side, or a week planner with details.
  • Year view: 12 months on one page, or a linear wall planner.
  • List view: Agenda list, page per day, or daily planner.
  • Design gallery: Six designs for a calendar that looks good on the wall.

What this does that Google’s print doesn’t

Google Calendar’s print is fine for a quick copy of what’s on screen. It falls short in a few specific ways, which is exactly where this tool helps:

You want Google Calendar print This tool
A month grid with every event visible Busy days are cramped into a fixed box Busy days continue on a marked page, or the week grows
Event descriptions Only in Schedule (list) view Week, day and agenda layouts
Several months or a whole year at once One date range of the current view Up to 3 years in one print; year overview page
Calendars from different accounts on one page Only calendars in the same account Any mix of Google, Outlook, Apple or school .ics files
Large print Font size setting Large-print layouts sized for reading at a distance
Printing from a phone No print option in the app Works in a phone browser if you have the file

If you only need what Google already prints, its built-in option is quicker. Our guide to printing Google Calendar covers both ways.

Tips for a clean printout

  • In the print dialog, turn off Headers and footers so the browser doesn’t add the page address and date.
  • Landscape suits the month grid and week planner; portrait suits the agenda and day pages.
  • For a fridge or wall calendar, try Large print with Locations off.
  • Black and white saves colour ink; each calendar is still shown in its own shade.

Frequently asked questions

Can you print Google Calendar?
Yes. On a computer, Google Calendar has a Print option in its Settings menu (the gear icon), and it prints the day, week, month or schedule view you have open. Its month view gives each day a fixed box, so busy days get squeezed, and event descriptions only print from the Schedule (list) view. This tool adds layouts Google doesn’t have, like a month grid that shows every event.
How do I print Google Calendar with event details?
In Google Calendar itself, switch to Schedule view, open Settings › Print, and tick “Print descriptions”. With this tool, choose the Week planner, Day per page or Agenda list layout and turn on “Descriptions”, “Locations” and “Guests” under Show.
How do I print a month view that shows all my events?
Choose “Month grid”. By default each month stays on one page and any events that don’t fit in a busy day are listed on a clearly marked “continued” page, so nothing is dropped. If you prefer everything in the grid, pick “Let busy weeks grow”; the month then continues onto another page.
Can I print Google Calendar from my phone?
The Google Calendar app has no print button, and Google only lets you export your calendar from a computer. See how to print Google Calendar from a phone for the workarounds that do exist.
Is my calendar uploaded anywhere?
No. The file is read by JavaScript in your own browser. Nothing is sent to our server or anyone else’s, and the page keeps working if you disconnect from the internet after it loads.
Can I print several Google calendars together?
Yes. Google’s export .zip contains one file per calendar, and each calendar gets its own color and a legend on every page. You can switch calendars on and off and change their colors before printing.
Do recurring events, time zones and all-day events come out right?
Yes. Repeating events are expanded including deleted and moved occurrences, times are converted to the time zone you choose (daylight saving included), and multi-day events appear on every day they cover.
Why can’t I export a calendar that someone shared with me?
Google only lets you export calendars where you have the “Make changes and manage sharing” permission. For other shared calendars, ask the owner to export it for you. Work or school accounts may also have exporting turned off by an administrator.

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